Question: What is the required ratio of adults to
A minimum of one adult for every seven minors. Please
also remember to have adult chaperones who are the same sex
as the participants.
Question: I understand that a background check must be
done for people who have regular contact with children. Can
you please define “regular contact?” For example, does it
include a volunteer who is only going to chaperone a 2 hour
event or trip?
Anyone that has regular and/or one on one contact with
children, such as DRE's, CRE's, Youth Ministers, etc., needs
to have a background check and the results kept on file with
the Parish and Diocese. This is necessary as a deterrent and
to prevent unqualified people from participating in the
religious education of our children and young adults. For
example, a person helping out with a spaghetti dinner would
not be considered as having regular or one on one contact
with children. However, an adult who is playing the part of
the Easter Bunny for an Easter party would need to have a
Criminal Background Check as they would have one on one
contact with children.
Question: Once a background check has been completed on
a staff person or volunteer, do they ever have to be checked
Yes. Once a background check has been completed the
employee or volunteer will complete the Confidential
Questionnaire annually. In addition, every three years, the
employee or volunteer will be subject to a Criminal
Question: If I am taking teens on a trip such as a
mission trip, where groups sleep in school classrooms
(females in one classroom and males in another) do adults
sleep in the same classroom as the minors?
Answer: Yes. No less
than two chaperones of the same gender are to sleep in the
same classroom as the teens.
Question: We have a parent going with their child on a
trip, can they share a hotel room? What about if the child
has a friend of the same gender with them?
There is no problem with related family members sharing a
room. However, the child's friend, of the same gender can
only share a room with their friend's parent if that parent
is of the same gender.
Question: There are several high school students who
are 18 years old going with us on a trip. Do they share a
room with their younger classmates? Do they need to have a
Criminal Background Check completed?
The 18 year olds who are still in high school can share a
room with their younger classmates. The 18 year olds will
only need to complete a Criminal Background Check if they
have graduated from high school.
There are times when a young person needs to talk with
someone privately. Can I talk with them in my office with
the door shut?
No. Any one-on-one counseling, tutoring, training or
assistance with a minor must be conducted in an open room
setting without closed doors, except for a door with a
window, and only if readily observable by others who may be
in the room or in the hallway outside the room.